Task 1 - Setting up Rooms & Locations

Follow the steps below to setup your school's rooms and locations.

Step 1: Open the Locations list

• If it’s empty, it means you’ve never used SOCS to manage rooms; you’ll see no entries.

Step 2: Map SOCS locations to your MIS

• Click “Set up locations from your MIS” (top of the page).
• Step 1: In the left-hand panel you’ll see your SOCS locations; on the right, a dropdown of MIS locations.
• For each SOCS location, pick the matching MIS location (e.g. SOCS “Astro” ↔ MIS “Playing Fields”).
• If a SOCS room has no MIS counterpart, leave it unlinked—some ad-hoc spaces won’t live in your MIS.
• Click Save & continue to Step 2.
• Review the proposed “twins” and “unmatched” lists, then click Save & continue.
• SOCS will import any missing MIS locations and finalize the link-up.

Step 3: Optional: Assign modules

• For each location, decide which modules (Co-curricular, Sport, Calendar, etc.) it should appear under.
  
  

Step 4: Skip gatekeepers/booking approvers for now

• You can later assign “approvers” to rooms, but there are no other users yet—do this once more people are in the system.

Step 5: Define impacts (optional advanced step)

• Under Impacts, you can “block” or “warn” bookings in related rooms (e.g. booking the full Sports Hall auto-blocks its two badminton courts).